We use cookies to ensure that we give you the best experience on our website.

Learn how you can install and setup QuickBooks desktop on your computer in 4 simple steps:

Did you get a fresh copy of QuickBooks Desktop software and are seeking a quick walk-through to apprise you of the installation process? Well, there is no need to wander around any further as this article contains all the steps to assist you in the process of installing the QuickBooks Desktop on your system. QuickBooks is one of the most popular accounting software used by a large number of small as well as medium-sized organizations throughout the world. It offers users a simple yet powerful interface. It allows them to get the job of compiling all the necessary data done

Though, for someone who has never used QB desktop, it might appear as an issue when downloading and installing QuickBooks desktop 2022 on their device. So in this article, we will talk about the entire regime of Installing QuickBooks Desktop. Make sure to read this article post carefully till the end. Also, there is an option for you to get in touch with the QuickBooks support team and get answers to all your queries instantly. Feel free to take help from professionals.

What is QuickBooks Desktop?

Accounting tools are the spine of any organization nowadays, as they offer great aid and freedom in managing the data. QuickBooks Desktop is one of the most popular accounting software that offers a cloud-based subscription service. This means you can access the entire database from anywhere and anytime without hassle. The best part of QuickBooks is that it is a one-time purchase software, making it highly productive and a great return on investment.

Latest features offered by QuickBooks Desktop

The latest QuickBooks desktop offers some great features, which include the following:

  • Cash toggle on reports: This feature allows you to toggle displayed reports between cash or accrual basis.
  • Search chart of accounts: This new feature allows you to find and choose a chart of account or sub-account by typing an account number and the account name or partial words of an account name.
  • Updated email security: QuickBooks desktop now includes securely sending emails from Gmail, Outlook, and Windows Live accounts through QuickBooks, using improved multi-factor authentication. Security here includes signing in with the Intuit ID account. Once you set it up, you don’t need to enter your webmail password again when emailing from within QuickBooks.
  • Inventory report customization: Inventory reports like the Inventory valuation summary or detail, Inventory stock status by item, and assembly shortage by item have an option to customize display.
  • Sales order fulfillment workflow: You get an access to picklist details on a mobile device that is connected wirelessly to a QuickBooks Enterprise file with advanced inventory. Moreover, with this software you get real time access to the status of sales order fulfillment in QuickBooks enterprise.
  • Mobile inventory scanning: You can now pick quantities at the warehouse using a barcode on a device or android phone to record inventory.
  • Multi monitor support: Another new feature added here is multi monitor support, using which you can connect up to three monitors from the menu bar in QuickBooks. Move to view and choose multi monitor mode.
  • Payroll liability and payment reminder: This particular feature of QuickBooks desktop ascertain that you and your clients reminded of upcoming payroll liabilities payments.
  • Past due stamps on QuickBooks: This feature gives a visual confirmation that a customer’s invoice is past due displays on the screen when an invoice has a past due balance.
  • Merge vendor record: This particular feature provides a consolidated window to identify and combine duplicated vendor records efficiently.

Steps to Download the latest version of QuickBooks Desktop

The process to download QuickBooks desktop is enumerated as follows:

  • First, download the product’s appropriate installation file and then jump onto the next step.
  • Afterward, visit Downloads & updates page to get the download link for the version of QuickBooks purchased earlier.
    • The ProAdvisors need to log in to the QuickBooks ProAdvisor Center to download the software.
    • On the contrary, the accountants need to log into CAMPS to download the software.

To download the installation file, proceed as follows:

  1. Pick the Country, product and the version from Downloads and updates page. If you are unaware of the version you are currently using, you can read the related article.

2. Hit a click on the Download option.

Downloading the QuickBooks via CD

  • Eject the CD drive and place the QuickBooks software CD into it.
  • After the CD has been inserted, then the QuickBooks installer will automatically open up.
  • A dialog box will appear on the screen with a Start tab and then you will have to right click on it and select the Explorer tab.
  • Move to the Folder list in the explorer screen and select QuickBooks CD.
  • Lastly, launch the QuickBooks installer, and hit the Setup.exe file.

Check System Requirement of QuickBooks desktop 2022

In order to install the QuickBooks desktop you need to make sure about the minimum system requirements of your computer. Check the system requirements first to run your software smoothly in your system:

Process to Set up and Install QuickBooks desktop for the first time

Here is a detailed explanation for the process of Install QuickBooks Desktop. These steps are supposed to be followed only after you have pre-downloaded all the necessary files related to QuickBooks. So, let’s get started:

Step #1: Prepare for the Installation

  • Ensure that the device you are going to Install QuickBooks Desktop on meets all the System requirements.
  • As you already have the files downloaded for QuickBooks Installation, make sure to save it on the device where you can easily find them.
  • Ensure that you have the important installation details, such as Product key and License number.

Need assistance in spotting the product and license number?

  • In case you have bought QuickBooks directly from the website, you can spot the info in the original purchase email.
  • If you have purchased it from a retail store, then you are required to look for the label in the original package.
  • If you are reinstalling it, you can look for the information from the customer account management portal.
  • In case you have lost the license or product number, then you can take assistance from professional.

Step #2: Installation of QuickBooks Desktop

  • Open the folder where you have downloaded all the files and search for QuickBooks.exe file.
  • Double click on the above-mentioned file and then follow the on-screen instructions.
  • Once you have read the Software license agreement, click on the Next button.
  • Now, Enter the Product key and License number as per your software purchase. Follow it by clicking on Next. Follow it by clicking on Next tab.

Step #3: Selection of the Installation type

There are 2 Installation options from which you will have to choose the one which fits your needs perfectly. Following are the options and the functions that they are useful for:

1. Express Install

This method of installation is suitable for users that are:

  • First-time users of QuickBooks Desktop
  • Users who are reinstalling QuickBooks
  • Users who are going to use the software on just this computer and will not be a part of any network.

Installation method

  • Hit a click on Express option and then follow it by clicking on Next tab.
  • Now select Install, once the installation is finished, select Open QuickBooks to get started.

2. Custom and Network Install

This method of Installation is suitable for users belonging to the following category:

  • Hosting company file on a server
  • Users who are Setting up a multi-user network
  • Users who are Installing QB Desktop on a server rather than the respective device

Installation method:

  • Start with the Custom and Network Option and follow it by clicking the Next button.
  • Now select the Option that best uses QuickBooks as per your preference.
  • On this screen, choose the Change the Install Location option. Hit a click on Browse to select the folder where you want to put your QuickBooks files.
  • Hit a click on Next tab which will initiate the Installation, once done, select Open QuickBooks to get started.

Step #4: Activate your QuickBooks Desktop

Once you have successfully installed QuickBooks desktop, you should activate it before getting started. QuickBooks will prompt you to activate, but you can also activate it manually with these steps.

    • Initially, open your QuickBooks desktop and press the F2 key on the keyboard.
    • From the Help menu, choose Activate QuickBooks desktop option.
    • You can open the product information window and then verify the registration status and the license number.
      • In case the status is showing Activated, then you are set.
      • If the status shows not activated, then select OK tab to close the Product information window.
      • And then move to the Help menu and select Activate QuickBooks tab.
  • Now you will need to Update the software and active in case the process is required.
  • Download or update the latest version of QuickBooks desktop to complete the Activation process.

Final Words..!

Once you complete all the steps mentioned above, you can use QuickBooks Desktop on your device. You need to make sure that you follow the steps in an orderly fashion to ensure that the installation process does not crash mid-way.

In any case, you are facing any problem or any error regarding the installation of QuickBooks desktop even after following these steps in the right order, then you can contact our 24/7 QuickBooks error support team. We will provide you with complete assistance regarding whatever issue you are facing.